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Forming Sub Committees

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From time to time it may be appropriate for a committee to set up a sub group (or sub-committee) to develop and/or manage a specific project or activity. This will ensure that the full committee does not lose sight of its main aims and duties. For example, a sub committee can be a good way of delegating fundraising tasks for a particular purpose.

Benefits of forming a sub committee

  • the new activity will not take over the work of the committee, as this could result in a loss of identity or focus and result in a divergence from the aims and objectives as stated in the group’s constitution
  • a dedicated sub group can focus on the new project and achieve more as a result
  • people with specific skills, expertise or interests can be focused on the specific project/task

When you have identified the need for a sub group ensure that you prepare clear mandates for its work, allowing it the flexibility to explore new ideas and clarifying the roles and responsibilities of its members.  Your constitution may stipulate that one or more committee members must also sit on any sub committees.

The parent committee is ultimately responsible for the work the subcommittee does, and therefore the full committee must agree with any important decisions it makes, or significant developments that occur. A sub group should therefore provide regular feedback to the full committee and brief it on all the issues.

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Last Updated 19/10/2011 16:42

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