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Data Protection Policy

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Having a Data Protection Policy will show people that your group is giving due consideration to its responsibilities under Data Protection legislation. It will demonstrate that your group understands and complies with:-

  • the Data Protection Act 1998
  • the principles of best practice when processing personal data

A Data Protection Policy shows that your group has thought about the protection of the rights of its:-

  • users
  • staff and volunteers
  • members

It also shows that the committee understands their responsibility to protect the rights of the group as well.

Drawing up your Data Protection policy

There is no one single Data Protection policy that your group can simply download and adopt unchanged, although you may find some sample policies to use as a guide. Data protection is more about complying with general principles rather than having a fixed set of rules. It is far better for your committee to sit down and discuss how your particular group will be collecting and using personal data and to consider what principles you need to include in your own policy.

Things to consider 

  • confidentiality – who will be gathering the data and how
  • security of Data – where will the data be held – how secure is this? What methods will you put in place to ensure security is not breached
  • use of data for marketing purposes
  • storing and updating data – how long will you retain the data , how often will it be updated, what about archiving old data
  • consent  – how will you get consent 
  • making your volunteers and staff aware of Data Protection issues 
  • policy review date – no policy should sit on the shelf or in a drawer after its written. Set down how often you will review the policy

Contact the Community Toolkit Editor

Conditions of Use
Last Updated 14/10/2011 15:16

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Contact the Community Toolkit Editor

Conditions of Use
Last Updated 14/10/2011 15:16

_uacct = “UA-829849-2″;urchinTracker();

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