Currently we have two opportunitites to join the EVOC Team:
1. Research & Evaluation Intern
We are looking to recruit a recent graduate with experience of research & evaluation into a six month paid internship. Full details are here:
http://www.aai-talent.co.uk/research_and_evaluation_intern_with_evoc
2. LOOPs Hospital Discharge Support Project
Job Title
Project Administrator: LOOPs Hospital Discharge Support Project
Hours of Work
35 hours per week
Salary
£22,818 per annum.
Term
This post is fixed term to 30 June 2018. The Project Manager is seeking funding to extend the role beyond this point.
Location
The project office base will be EVOC, 14 Ashley Place, Edinburgh and various Edinburgh Health and Social Care Partnership sites across Edinburgh.
This location has full disabled access.
Accountability
The Project Administrator will report to the Senior Development Officer, Older People’s Health and Wellbeing.
A Project Steering Group comprising partners is responsible for the strategic direction, policies and procedures associated with the project.
The Project Manager is line managed by the EVOC Chief Executive and through her/him will be accountable to the EVOC Management Board which is the formal employer.
Context
Local Opportunities for Older People (LOOPs) is a citywide, partnership initiative delivered by Edinburgh Voluntary Organisations’ Council (EVOC), NHS Lothian, City of Edinburgh Council and Edinburgh Health and Social Care Partnership with a range of local project delivery partners.
The Hospital Discharge Support Project has been designed to ensure that older people, who might be in delayed in the hospital setting or who might be approaching a crisis in the community, are offered a short-term case-management opportunity by a Third Sector colleague. Through these interventions, we aim to improve resilience, increase uptake of preventative health and social activities and reduce the need for hospitalisation.
EVOC is the lead partner in the project which is delivered in partnership with Eric Liddell Centre, Health in Mind and Libertus Services. EVOC’s purpose is to support, promote, develop and represent the Third Sector. We play a key role in supporting pioneering, new and innovative ways of working for Third Sector organisations and community groups that work in Edinburgh. EVOC actively promotes, participates in and contributes to partnership working between the voluntary, public, private and community sectors at a local and national level.
The post holder will liaise with the EVOC Team Leader and Project Manager to ensure consistent approaches to administration, monitoring and evaluation, reporting, coordination and publicity.
Job Role
The Project Administrator is required to provide a strong platform of systems, procedures and communication to enable this project to work effectively, ensuring it achieves its objectives and targets in each of its project locations around the City.
The majority of staff and volunteers on this project work on an outreach basis in people’s homes, hospitals and within the new Locality Hubs. The Project Administrator will play a key role in ensuring strong team working and development of the central project base within EVOC. Strong leadership and organisation will be required to ensure that workers and volunteers in outreach locations have what they need to deliver the service, develop the project and report back to the central base with records and data needed to ensure accountability.
The role will additionally include work to support LOOPs Networks in each of the new Localities and EVOC’s Older People’s Service Providers Forum.
The Project Administrator will be a confident professional with experience in supporting project teams to deliver complex projects in a short timescale.
Main responsibilities
The Project Administrator has overall responsibility for supporting the development and delivery of the project, providing:
- Coordination of communication to staff, volunteers and delivery partners
- Support to project planning and delivery
- Clerical support to the Steering Group
- Clerical support to the Project Manager and Team Leader
- Development and maintenance of filing and data management systems
- Creation and maintenance of an online portal for project information
- Lead responsibility for project communications, including social media and online presence
- Management of the office environment, IT and phone systems, and office equipment placed in outreach locations
- Liaison with EVOC staff concerning shared systems
- Arrangements for meetings, training and events
- With the Project Manager and Team leader, provide support and management to any interns, trainees or volunteers placed in an administrative role with the project
- With the Project Manager, provide support to EVOC’s Older People’s funding programmes – including scheduling of reviews, funding panels and general administrative support.
Knowledge and skills
Applications will be assessed against EVOC’s Competency Framework: Grade 3. This document sets out how we want people in EVOC to work and puts our mission at the heart of everything we do.
Please refer to the Competency Framework when completing the application form.
We also require evidence of the following specific skills and knowledge sets within your application form:
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Experience of supporting project management |
Tell us what projects you have supported. We are particularly interested to know if you have used formal project management systems. |
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Experience of developing filing systems and office procedures |
Give examples of the kinds of systems and procedures you have developed or revised and what you did within this process. |
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Experience of working with evaluation tools and analysis of data |
Give examples of the kinds of evaluation and data analysis tools you have used to contribute to project reporting. |
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Experience of working with social media tools |
Tell us about the tools you have used and what you did with them within your work |
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Experience of co-ordinating teams |
Tell us about the teams you have helped to support and what tasks you were responsible for. |
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Experience of supporting forums and networks including minutes and scheduling |
Tell us about your role in supporting forums and networks. |
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Experience of arranging meetings and events |
Tell us what kinds of meetings or events you have arranged and what you did to make them successful |
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Ability to communicate |
Tell us about specific examples where you have shared information with different audiences effectively. Remember, your application is also evidence of your ability to communicate concisely, clearly and in a structured way. |
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Ability to train others |
Describe training you have helped to develop or deliver, and what your role was |
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IT skills |
List the IT tools you have experience in using. We are particularly interested to know about your skill level with Excel, Word and PowerPoint. |
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A positive, problem-solving attitude |
Tell us about a problem you identified in your role, how you found a solution, and how you persuaded others to adopt the solution. |
We are also interested in these skills/qualities:
- Understanding of the Third Sector and a commitment to the social purpose of the project
- Valid Driving license
Your application should tell us about your skills and experience, and why you are interested in this role.
Please be concise and address the skills requirements in your application – we need to see you have the experience we require and we can explore this in more detail if you are invited to interview.
Closing Date: 14th August 2017 – 9:30am
Interviews: 22nd August 2017
